Job ID 1438
Compliance Manager
Location: Jim and Jan Moran Family Center, Deerfield Beach, FL. Position requires light travel within the county from time to time.
Compensation:$55,000 - $67,000 (based on experience)
Reports To:Chief Operating Officer
Posted:07/28/2024
Position Summary
Days/Hours
Qualifications/Skills
- Superior project/time management skills - including planning/prioritizing, analysis, attention to detail, and advanced problem diagnosis and creative problem-solving skills.
- Excellent communication skills.
- Must be proactive, energetic, self-motivated, solution-oriented team player and able to meet deadlines with the ability to balance multiple tasks with accuracy to details. Must be reliable, flexible, and can work in partnership with other team members.
- Possess a motivated, “self-starter” personality, with the ability to learn and adapt quickly to changing needs.
- Superior project/time management skills - including planning/prioritizing, analysis, attention to detail, and advanced problem diagnosis and creative problem-solving skills.
- Work well under pressure and with a variety of people.
- Skilled in using databases, including creating queries and reports.
- Advanced computer database and Microsoft Office software skills (including Word, Excel, Outlook, PowerPoint).
- Possess a motivated, “self-starter” personality, with the ability to learn and adapt quickly to changing needs.
- Work well under pressure and with a variety of people.
- Skilled in using databases, including creating queries and reports.
- Advanced computer database and Microsoft Office software skills (including Word, Excel, Outlook, PowerPoint).
Essential Job Functions
- Provides a strong day-to-day leadership presence to the Compliance & Quality Assurance Coordinator through coaching and develop to retain a high-performance team with an emphasis on developing capacity in key areas, while establishing clear direction of responsibilities, objectives and goals.
- Designs, implements, and monitors contracts management workflow processes, tracking tools and systems, and procedures in partnership with the grant management team and oversees the continual improvement of the contract management process.
- Establishes, implements, and oversees systems for routine monitoring and auditing of compliance and accreditation requirements throughout the organization including but not limited to: annual program reviews, internal monitoring plans, and appropriate documentation maintained by the various department. Works with COO, CFO, and Program Management team as appropriate, to communicate and address observations and recommendation
- Provides technical assistance and conducts regular compliance meetings and training for program managers to ensure reporting requirements are met within defined timeframes. Ensures all related departments are in compliance with all regulatory, licensing, grant contract, or funder.
- Oversees the organization accreditation process, which includes the management of the Process and Performance Improvement Plan - working in partnership with the leadership team to identify and execute operational process improvement projects to assure excellence in the provision of services.
- Serves as project lead for all monitoring and site visits from funding agencies, including engaging programmatic, fiscal, and other staff that are part of the monitoring team.
- Responsible for the management and oversight of the organization's participant management database. Responsibilities includes serving as the liaison between Women In Distress and DCF on all database related issues, ensuring compliance on data accuracy by conducting regular data analyses, refining data collection protocols as needed, and supporting program team with training and utilization needs.
- Acts as primary liaison with all government funding agencies and community partners to ensure timely and accurate submission of all contracts, MOU's and other required documentation. Serve as project lead for the negotiation and execution of all funding contracts. Processes award documents, drafts sub-agreements, MOU’s, and similar documents.
- Prepares, monitors, and serves as project lead for all statistical and data driven reports for internal and external stakeholders.
- In partnership with key departments (Programs, Finance and Development), plays an integral role in generating grant proposals and program outcomes, developing and administering agency and grant budgets, managing and supporting grant requirements and implementation for the organization, and providing detailed reports to the funders and the board of directors with respect to the organization's progress.
- Completes other tasks as assigned.
Additional Notes
- Employee will be required to take the Department of Children and Families (DCF) Core Competency training and obtain a passing grade of 75% or higher.
Send letter of interest & updated resume to skitt@womenindistress.org, Employment@womenindistress.org or fill out the form below.
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